Bylaws RCLT         Revised June  7, 2005

Article 1   Purpose

                 The purpose of the Roswell Community Little Theatre, Inc. shall be:

                 A.  To build and maintain a permanent organization for the purpose of presenting plays for public entertainment.

                 B.  To cultivate, in the people of Roswell, and it’s surrounding areas, an interest in theatre.

                 C.  To provide all interested parties an opportunity to participate in some phase of theatre.

                 D.  To foster and encourage public appreciation of theatre and the arts and sciences connected with theatre.

Article 2   Membership

                 There shall be three (3) kinds of memberships:

                 A.  Active voting membership:  Anyone shall be eligible for active voting membership by attending at least 50% of the General Membership meetings, participating in at least two (2) official RCLT projects per season and paying the annual membership dues set by the Board.  New members will attend 50% from time of dues payment and joining.

                 B.  Associate Membership:  Any individual, who pays the annual membership dues, set by the Board but does not meet the above requirements for Active Voting membership, will be designated an Associate Member and will not be eligible to vote at any general membership meeting.

                 C.  Honorary Lifetime Membership:  Any person or organization may be presented an Honorary Lifetime Membership when, in the opinion of the Board of Directors, such extraordinary deeds or other beneficial acts are donated so as to make this organization in the donors debt.  An Honorary Lifetime Member may exercise the privileges of an Active Voting Member so long as they participate as prescribed in paragraph A.  Honorary Lifetime Members shall be exempt from paying the annual membership dues.

 

                 All persons cast or assigned duties in a play shall be members of RCLT or shall become members within two (2) weeks of assignment.  Those choosing not to become members of RCLT will not be retained as cast members.  (Exceptions will be appealed to the Board.)  Crew members will be encouraged to become members.  The directors must advise everyone at Auditions they must pay the proper dues, if cast.  The director will collect the dues from new members prior to opening.  Names, addresses, email addresses and phone numbers will be forwarded to the Membership Chair and the Newsletter Editor.

Article 3   Annual Membership Dues

                 Members in this organization shall pay annual dues, as determined by the Board of Directors, prior to the election of officers at the general membership meeting in May.

Article 4   Meetings

                 A.  General membership meetings of this organization shall be held on the first Tuesday of each month, or as the President or the Board shall determine as necessary.  Resolutions or motions shall be approved by the majority of the voting membership present at any meeting of which the entire membership has been duly notified.

                 B.  Executive Board meeting shall be held on the last Tuesday of each month, or as the President or the Board shall determine necessary.

                

                 C.  Annual Meeting:  The Annual Meeting of the RCLT shall be held the first Tuesday of May of each year at 7:30 pm at the principal office of the Corporation.

                 D.  Notice of Annual Meeting:  Notice of Annual Meeting may be given by the telephone calling committee, email or by mail to all members in good standing of RCLT.  Notice of such shall be given not less than five (5) days preceding date of the meeting.

                 E.  Special Meetings:  Special general meeting may be held from time to time at the call of the President or a majority of the Executive Board.  Notice of Special Meetings shall be given in the manner prescribed for the Annual meeting.  Notice of Special meeting shall state the business to be conducted at such meetings.

Article 5  Officers  

The officers of RCLT, Inc. shall be a Board of Directors consisting of a President, a Vice President, a Secretary, a Treasurer, and four (4) Directors elected from the voting membership, and the immediate Past President then active in the organization.  The Past President shall serve for one (1) year to assist the new President, then must be elected from the voting membership as another Director.  If the current Director is re-elected, there will be five (5) Directors elected that year instead of four (4), until there is another Past President to serve.

Article 6 Nominations and Elections of Officers and Board Members of RCLT

                 A.  Nominations:  A nominating committee, appointed by the President, shall develop a slate of potential candidates for all elective offices.  That slate shall be presented to the membership at the April General meeting.  Nominations may also be made from the floor during the May annual meeting. 

                 B.  Elections:  The Officers and Board members shall be elected annually at the regular annual meeting and shall serve from June 1 for one (1) year.  The nominees shall be active voting members in good standing of RCLT.  For an individual to be nominated as President of RCLT, he or she must have served on the Board as a member for two (2) years or as an elected officer for one (1).  All other officer or Board member candidates shall have been RCLT members in good standing for a minimum of one (1)year at the time of nomination.  In the event of a contest of a officers position or Board member position of RCLT, the President shall appoint two (2) or more tellers, who shall provide secret ballots for the members present and voting.  Such tellers shall not be candidates for office.  The tellers will count the ballots and report the result to the President, who shall announce the names of the persons elected.  On application of five (5) or more members present and voting, the ballots shall be recounted in the presence of the membership, and any challenged ballots shall be counted or denied by majority vote of the members present and voting.  In the event that a nominee is unopposed, a motion to elect by acclamation will be entertained and no written vote will be necessary.

Article 7   Duties of the Board of Directors

                 A.  The President shall be the executive head, shall appoint all committees, and shall preside at all meetings.  In the event of a vacancy in the office of President, the Vice President shall assume the office and title of President during the unexpired term of the President.  The  President shall not vote except in the case of a tie.  The President shall not preside as chair person over a committee, but shall oversee and serve as ex officio member of all committees. 

                 B.  The Vice President shall assist the President.  This person shall preside in the absent of the President, and may serve as a chairperson over  committees.

                 C.  The Secretary shall keep records of membership, record all attendance at meetings, make the required reports, record and preserve the minutes of all meetings and assist the President as necessary.      

                                                  

E. The Building Supervisor shall be responsible for all building maintenance and repairs.                          

F. The Directors, acting as a Board, have the power to manage the business of the corporation, to exorcise the corporation’s powers and to control it’s property.  The members of this same Board shall have duties as assigned by the President and shall be the governing body of the organization. They shall have absolute control of all funds in keeping with the bylaws. 

They also shall have the power to make such regulations and take such action as in it’s judgment as may be necessary for the welfare of this organization.  The Board may not commit more than five hundred dollars ($500.00) to any project without approval of a quorum of the voting membership.     

Article 8  Vacancies on the Executive Board  

                 The President, with the approval of the majority of the Board, shall fill vacancies on the RCLT Executive Board.

 Article 9  Subscriptions   

                 No resolution or motion to commit this organization on any matter shall be considered by the organization until it has been approved by the Board of Directors.  Article 10  Assessments  No assessments shall be permitted to appeal for funds for any purpose whatsoever before a meeting of the organization.

Article 10  Assessments     

                 No assessments shall be permitted to be placed upon the membership; neither shall any person or organization be permitted to appeal for funds for any purpose whatsoever before a meeting of the organization.

Article 11  Termination of Membership   

                 Resignation of any member, when delivered in writing to the President or Secretary, shall become effective upon it’s acceptance by the Board.

Article 12  Removal from the Board of Directors or Membership 

                 A.  A member of the Board of Directors will be removed from the Board automatically after missing three (3) unexcused meetings, consecutive or not.

                 B.  Any member, who by personal or business conduct violates the principles or ethics of the organization may be expelled from all memberships by the Board of Directors and two-thirds of membership present at a meeting called for that purpose.  The violating member will be notified prior to the special meeting and may appear in his or her own behalf.

 

D.  The Treasurer shall have custody of all funds of the organization, accounting for the same to the organization at any time upon the request of the President or the Board of Directors.  The Treasurer shall receive and disburse, on approval of the Board, all money of the organization.  All checks of the organization must have signatures of two (2) officers of the Board, usually the Treasurer and one (1) other, before they shall be deemed valid.  The Treasurer shall submit a written financial report to the Board and General Membership at the monthly general membership meeting and shall preserve all previous annual monthly reports.  The Treasurer shall ensure that all Board members are bonded in the amount of five thousand dollars ($5,000.00).  The Treasurer shall prepare a budget for presentation to the General Membership at the September general membership meeting after approval from the Board.